Terms and Conditions

If you're looking for information about an aspect of Cool Components service, chances are it'll be on this page. All of the most common questions are answered in some form below, but if you need more specific information, please contact us here : sales at coolcomponents dot co dot uk. Please note : If you have made a purchase from us, we have required you to read these condition and tick a box confirming your acceptance. If you wish to disagree with these terms and conditions after your purchase, we are unlikely to change or relax the terms or conditions to suit your circumstances. Please read these terms and conditions carefully. If you do not agree with them, please do not purchase from us.

How to Pay for Your Orders

  • Credit Card : We accept most major types of credit and debit cards including Visa, Mastercard and American Express.
  • PayPal : To use PayPal customers need to have an account, and to have funded the account.
  • Amazon Payment : This allows customers to pay using their Amazon account, and the credit cards attached to it.
  • UK Bank Account Transfer : You may pay us via direct transfer between your bank account and ours. To do this, please proceed to checkout and choses the 'Bank Transfer (UK or International)' option. Please send us an e-mail to request our account details. Please include your surname and order number as a reference when you make your Bank Transfer. Please note that transfers typically take 1-2 working days to arrive. Orders where Bank Transfer payment has not been received 10 working days after the order was placed will be cancelled.
  • Foreign Wire Transfer (T/T) : You may transfer payment from your bank outside of the UK to our bank. All charges, made by your bank and our bank must be paid by you. We will add an aditional charge to cover our bank's T/T receiving charge for orders from inside the UK. Please chose the 'Bank Transfer (UK or International)' option at checkout. After placing an order please send us an email to request our bank payment details.Please use your order number as a reference for your payment, or we may not be able to identify your funds and process your order.Orders where payment has not been received 15 working days after the order was placed will be cancelled.
  • Purchase Order : We welcome purchase orders, but we must ask that they are only made for orders over £100 goods value excluding shipping and VAT. We can only accept purchase orders made out in GBP values. Pro forma invoice information can be gathered by putting goods into a basket and proceeding to checkout. Discount vouchers are not accepted against purchase order orders.
  • Cheques : We are not able to accept cheques due to processing costs. Cheques sent as payment will be returned
 

Currencies

The base currency of our store is GBP, but customers may display prices in EUR or USD. At final payment, all amounts paid must be in GBP. Exchange rates for USD and EUR are regularly updated.
 

Credit

On occasion, 30 day terms may be offered for corporate or educational customers issuing purchase orders. Please contact us first to confirm acceptance of these terms.
 

Late Payment Fees

Where credit has been extended, in accordance with the Late Payment of Commercial Debts (Interest) Act 1998, as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002 (EC Directive), we reserve the right charge interest at 8% above the late payment period reference interest rate based on the relevant Bank of England base rate on all amounts outstanding for more than 30 days (the Credit Period) from the Tax Date indicated on the invoice; and further to make a statutory compensatory charge on late payments, as follows: for amounts below £1,000 a charge of £40; for amounts between £1,000 and £10,000 a charge of £70; and for amounts above £10,000 a charge of £100. Such charges may be applied and added to the debt. Details of these charges can be found at the UK Department of Trade and Industry's website.
 

VAT Registration and Exemption

 
VAT is charged on all purchases at the current standard UK rate by default. If you're a Non-UK VAT registered business based within the EU economic area you can avoid paying VAT on your purchase with us by entering your VAT number at checkout. The process is automatic : if your VAT number is current and valid, VAT will be removed from your final total before payment. Please do not continue payment if a VAT figure is shown when it should not be. Please instead contact Cool Components to raise a query. Please note that as a VAT exempt customer, it is your responsibility to stop using the VAT number should it become obsolete. To continue using a VAT number that is not current is a criminal offence. Requests to refund VAT on purchases made where no valid VAT number has been entered during the checkout process will incur a GBP20 admin fee.
 

Shipping

 
General policy : We ship orders using several carriers including the Royal Mail.
  1. Cool Components deliver to over 200 countries across the world. We offer the following shipping methods :
    • Domestic - to the UK only

      • Same Day Delivery : To postcodes within the M25 only. Order weight and size is restricted to smaller items.
      • Royal Mail 24 : Uninsured and untrackable, in most cases (90%) next day delivery to mainland UK.
      • Royal Mail 48 : Uninsured and untrackable, delivery in 3-5 working days to mainland UK
      • Royal Mail Tracked (24 and 48) : Trackable, but not insured. Non-guaranteed delivery times (24 and 48 do not refer to guaranteed delivery times) to most of UK including Channel Islands.
      • Royal Mail Special Delivery : Trackable and insured up to £500, in most cases (Royal Mail guaranteed but see below) next day delivery to anywhere in the UK. Saturday delivery is not guaranteed, but may be possible.
      • UPS (various services) : Trackable and inured - usually next day delivery.

      International

      • Royal Mail Airmail : Uninsured and untrackable between 3-5 days delivery to Europe, longer to other parts of the world.
      • Royal Mail International Tracked and Signed : Insured to £500. Trackable to delivery. Same delivery speed as Airmail.
      • UPS (various services) : Trackable and insured - delivery speed can be next day for some parts of the world if the correct service is chosen.
  2. NEXT DAY DELIVERY : Please note, we do not guarantee Special Delivery to arrive on the next working day. This is because the Royal Mail periodically withdraws their next day guarantee because of poor weather, or for other reasons.
  3. Split orders : We cannot split orders into two or more shipments because of out of stock items, or any other reason. Please only order out of stock items if you are happy with the delivery schedule for those items. Please be aware that one out of stock item can hold up an entire shipment to you.

Free Shipping Conditions

  • Free shipping will be offered on orders where the cost of goods before VAT or shipping is greater than £100.
  • For orders less than £300 goods value, maximum free weight is 14Kg. For orders greater than £300 value, maximum free weight is 1.7Kg
  • Any subsequent shipments necessary to complete the order will be charged at the standard rate.
  • The shipping method we use for this offer is either Royal Mail Tracked 48 (not insured), or Royal Mail Special Delivery, insured for up to £500.
  • Free shipping is available to any mainland UK domestic destination.
  • Free shipping may not be offered if your order contains dangerous items - for example LiPo batteries.
  • The free shipping offer only applies to orders placed, and paid for, online.
  • If you return goods for refund that consequently bring your goods total to below the threshold for free shipping, we may decide to charge shipping costs out of the amount to be refunded.

Returns

  • Return claims must be made by email within 14 days of the goods being delivered. After this all sales are final and no returns will be accepted.
  • All returns must be authorized by an RMA Number. This will be provided to you via email.
  • Goods that are returned within 14 days but are not faulty, and are unsaleable will not be refunded. Return postage to you will be charged to return the goods. After a period (usually 8 weeks), the goods will be disposed of.
  • Goods that are returned to us as faulty, but on testing, turn out not to be faulty, will be returned to you at your cost.
  • Returns of incorrectly ordered items outside of 14 days may be allowed subject to a 10% restocking fee and good condition.
  • Returned merchandise will be accepted only if
    • The product(s) are in original mint and clean condition. Damaged, scratched, programmed, burnt, or otherwise 'played with' merchandise will not be accepted.
    • The product(s) include all accessories originally supplied with the item. This includes cables, batteries, packaging etc.
    • With your return, enclose a copy of your invoice and a brief letter detailing why the merchandise is being returned and state your request for either a refund or an exchange. Include the authorization number on this letter, and on the outside of the shipping box.
    • Please note : It is your responsiblity to ensure that returned goods reach us. Please use a trackable or insured form of shipping. If we do not receive your package we will not be held liable.

FAQ

 
Can I come and collect my order?
 
Yes of course. Here's what to do.
  1. Place your order online chosing 'Collection In Person' at checkout
  2. Send us an email at sales at coolcomponents dot co dot uk
  3. The email must state clearly what time you would like to collect at.
  4. We will confirm your collection time by email. The email will contain exact and helpful details about transport to our location etc.
There are a few conditions :
  • We are not a shop, and do not have a sales counter.
  • If you arrive at a substantially different time to that arranged, or ourside of our office hours, we may not be able to provide you with your goods.
  • We will not be liable for any costs you incur travelling to our premises.
  • We will not be liable for any damage or injury you cause or sustain whilst on our premises.
  • We will not be responsible for your navigation (or lack of it) to our premises. Not all postcode / GPS databases provide accurate locations - this is not our fault!
  • If you place an order for collection, then subsequently require it to be delivered we will charge you extra for delivery. In addition, if your order has already been packed for collection, we will not be able to refund the £1 standard collection charge.
My order has been shipped but has not arrived - what has happened to it?
 
First we need to look at how you chose to have your order sent. Was it a trackable form of shipping, or a standard form? If it was a trackable form of shipping, please look for the tracking number that will have been sent to you as part of your order dispatch note. Once you have this number you can find out information about your package from the tracking section of the Royal Mail's website. If you did not choose a trackable form of shipping, please ask your work colleagues or neighbours whether your package has been delivered to them by mistake. Quite often, this is what has happened. Regrettfully, if your package is still missing, we cannot be held responsible if it is not insured.
 
When will my order be shipped?
 
If you have placed your order more than 2-3 working days ago and it has not been shipped, chances are that one or more of the items in it are out of stock. The product's description will clearly indicate that it is out of stock, and there's another indication at checkout, that some of your items are out of stock. Items that are out of stock generally come back into stock in 1-2 weeks, sometimes less. Again, the product description will generally give an estimated date for when the item is due back in stock.
 
I have been using an item for the past few months and it has stopped working. Can I have a replacement?
 
No, sorry. If you've been happily running a 3.3V circuit at 10V for 3 months, we can't be held responsible. Components fail when they're abused. By definition, most of the time, people do not realise that they are abusing the components, and therefore don't understand why they have failed. If you don't agree with this, please don't buy from us.
 
Do you accept purchase orders?
 
Yes we do - but the purchase order must be for a goods amount of more than £100. You must place the order online by chosing the 'Purchase Order' payment option. In addition, you must sent it to us by email or post on headed notepaper with full contact details. We may require you to pay in advance of delivery depending on your institution's status.
 
Do you accept cheques?
 
No. In common with pretty much most medium to large businesses, we do not accept cheques. Please try a direct account transfer instead.
 
I am a company based in the EU, but outside of the UK - How can I avoid paying VAT?

Please register as a customer online. We will check your VAT number automatically for validity and enable your account for VAT free purchasing. You may then purchase items using the online system as normal. ***DO NOT*** place an order if VAT is still shown at checkout. We may charge you an administration fee of up to GBP20 to refund any VAT you have mistakenly paid.

Please note that under EU law, you are required to notify us immediately if your VAT number becomes invalid or goes out of use. We will report purchases made using an invlaid VAT number to your country's police or banking authorities.

How safe is standard post?
 
Royal Mail standard post is very good considering its low cost. Packages do get lost however. Every year we send out thousands of orders, and only a very few go missing in the postal system. Despite this we recommend that you choose an insured form of post if you wish to guarantee your order's arrival.
 
I chose 'Special Delivery Next Day' but my order hasn't arrived - Why?
 
A couple of things are possible : That your items are not in stock, or that there is a sizeable order backlog, and that we have not managed to send your order on the day you placed it. Also, what the Royal Mail don't tell you is that SD packages posted on Friday are not delivered on Saturday unless an extra charge is paid. We do not collect or pay this extra charge, and so regrettfully, RM SD shipments will arrive on Monday if they are posted on Friday. Ironically, it is sometimes faster to chose standard delivery. If you order wasn't sent on a Friday you have a valid reason to complain to the Royal Mail. SD is supposed to be 'guaranteed' after all! Please note, regrettably we will not complain on your behalf. Please see the shipping section of this page for more info.
 

Legal Stuff

 
  1. In General : All prices on CoolComponents.co.uk are given in UK pounds sterling and are displayed both exclusive and inclusive of VAT. (Note: we only accept payment in UK pounds sterling)

    Access to and use of this Web site and the products and search services available through this Web site (collectively, the "Services") are subject to the following terms, conditions and notices (the "Terms of Service"). By using this Service, you are agreeing to all of these terms, conditions and notices, without modification. Furthermore, you acknowledge that the Terms of Service may be updated by us without prior notification. Links to third party websites on this Website are provided solely for your convenience. If you use these links, you leave this Website. We have not reviewed all of these third party websites and do not control and are not responsible for these websites or their content or availability. We therefore do not endorse or make any representations about them, or any material found there, or any results that may be obtained from using them. If you decide to access any of the third party websites linked to this Website, you do so entirely at your own risk.

  2. Prohibitions

    If you would like to link to this Website, you may only do so on the basis that you link to, but do not replicate, the home page of this Website, and subject to the following conditions:

    • (a) you do not remove, distort or otherwise alter the size or appearance of any logo belonging to Cool Components Ltd.
    • (b) you do not create a frame or any other browser or border environment around this Website;
    • (c) you do not in any way imply that we are endorsing any products or services other than our own;
    • (d) you do not misrepresent your relationship with us nor present any other false information about us;
    • (e) you do not otherwise use any Cool Components trade marks displayed on this Website without our express written permission;
    • (f) you do not link from a website that is not owned by you; and
    • (g) your website does not contain content that is distasteful, offensive or controversial, infringes any intellectual property rights or other rights of any other person or otherwise does not comply with all applicable laws and regulations.

    We expressly reserve the right to revoke the right and can take any action we deem appropriate.

  3. E-tail of Products and Services :

    By making a request/order you are offering to purchase a product which we will accept to sell to you on the following Terms and Conditions. All requests are subject to availability and confirmation of the order price by us. Dispatch times may vary according to availability and any guarantees warranties or representations made as to delivery times are limited to mainland UK and are on the basis that we are not responsible for any delay in delivery occurring due to postal delays or force majeure. Cool Components Ltd are absolutely entitled to refuse any request made by you. If your order is accepted we will inform you by emailing you or else by calling you. We will also provide the identity of the party you have contracted with. This may be Cool Components Ltd or in certain cases a third party. Where a contract is made with a third party Cool Components Ltd is not acting as either agent or principal and the contract is made between yourself and that third party. When making a request you undertake that all details you provide to us requesting goods or services or bids made at auction are true and accurate, that you are an authorised user of the credit or debit card used to make your request or bid and that there are sufficient funds to cover the cost of the goods, services or bid. It is your responsibility to inform us of any changes to these details as soon as possible. The cost of foreign products and services may fluctuate. All prices advertised are subject to such changes.

  4. Payment Terms for Purchase Orders / Account Customers :

    For purchase orders, our payment terms are 30 days from the date of goods delivery. We do reserve the right under the Late Payment of Commercial Debts (Interest) Act 1998 amended by the Late Payment of Commercial Debts Regulations 2002 to charge interest at a rate of 8 % of the total invoice bill plus an admin fee of £40.00 + VAT to cover late payment and recovery if our payment deadlines are not met. The customer will reimburse to the company all costs and expenses (including legal costs) incurred in the collection of any overdue amount.

  5. Disclaimer of warranties :

    While we endeavour to ensure that the information on this Website is correct, we do not warrant the accuracy and completeness of the material on this Website. We may make changes to the material on this Website, or to the products and prices described in it, at any time without notice. The material on this Website may be out of date, and we make no commitment to update such material. The material on this Website is provided 'as is' without any conditions, warranties or other terms of any kind. Accordingly, to the maximum extent permitted by law, we provide you with this Website on the basis that we exclude all representations, warranties, conditions and other terms (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill) which but for these terms and conditions might have effect in relation to this Website.

  6. Disclaimer of liability :

    We, any other party (whether or not involved in creating, producing, maintaining or delivering this Website), and any of our group companies and the officers, directors, employees, shareholders or agents of any of them, exclude all liability and responsibility for any amount or kind of loss or damage that may result to you or a third party (including without limitation, any direct, indirect, punitive or consequential loss or damages, or any loss of income, profits, goodwill, data, contracts, use of money, or loss or damages arising from or connected in any way to business interruption, and whether in tort (including without limitation negligence), contract or otherwise) in connection with this Website in any way or in connection with the use, inability to use or the results of use of this Website, any websites linked to this Website or the material on such websites, including but not limited to loss or damage due to viruses that may infect your computer equipment, software, data or other property on account of your access to, use of, or browsing this Website or your downloading of any material from this Website or any websites linked to this Website. Nothing in these terms and conditions shall exclude or limit our liability for (i) death or personal injury caused by negligence (as such term is defined by the Unfair Contract Terms Act 1977); (ii) fraud; (iii) misrepresentation as to a fundamental matter; or (iv) any liability which cannot be excluded or limited under applicable law. If your use of material on this Website results in the need for servicing, repair or correction of equipment, software or data, you assume all costs thereof. You agree to indemnify us fully, defend and hold us, and our officers, directors, employees and agents, harmless from and against all claims, liability, damages, losses, costs (including reasonable legal fees) arising out of any breach of the terms and conditions by you, or your use of this Website, or the use by any other person using your registration details.

  7. Indemnity :

    You agree to indemnify, defend and hold harmless Cool Components Ltd, its directors, officers, employees, consultants, agents, and affiliates, from any and all third party claims, liability, damages and/or costs (including, but not limited to, legal fees) arising from, without limitation, your use of the Cool Components Ltd services, your breach of the Terms of Service, your infringement of any intellectual property right or any other right of any person or entity, or your breach of any duty of confidence or privacy, or any defamatory statements made by you in any form.

  8. Variation of content :

    Cool Components Ltd shall have the right in its absolute discretion at any time and without notice to amend, remove or vary any of the content supplied in connection with the Service or which appears on any page of the Cool Components Ltd Web site.

  9. Submissions :

    All information and material submitted by you to Cool Components Ltd or that you publish on any public area of the Cool Components Ltd Web site shall be provided by the submitter and accepted by Cool Components Ltd on a non-confidential basis subject to paragraph 2 above. Furthermore, Cool Components Ltd shall be granted a perpetual royalty-free non-exclusive license in the copyright of any material submitted and Cool Components Ltd shall be free to use, edit, copy, republish and distribute (for any purpose) and authorise others to do the same, any such information or material and any ideas contained in such information or material.

  10. Termination :

    Cool Components Ltd may at any time terminate or suspend any part of the Service without notice to you.

  11. Invalidity :

    If any part of the Terms of Service is unenforceable (including any provision in which we exclude our liability to you) the enforceability of any other part of the Terms of Service will not be affected all other clauses remaining in full force and effect. So far as possible where any clause/sub-clause or part of a clause/sub-clause can be severed to render the remaining part valid, the clause shall be interpreted accordingly. Alternatively, you agree that the clause shall be rectified and interpreted in such a way that closely resembles the original meaning of the clause /sub-clause as is permitted by law.

  12. Governing law and jurisdiction :

    These terms and conditions shall be governed by and construed in accordance with English law. Disputes arising in connection with these terms and conditions shall be subject to the exclusive jurisdiction of the English courts.

  13. It is prohibited to access the Website from territories where its contents are illegal or unlawful. If you access this Website from locations outside the United Kingdom, you do so at your own risk and you are responsible for compliance with local laws.

  14. Entire agreement :

    The above Terms of Service constitute the entire agreement of the parties and supersede any and all preceding and contemporaneous agreements between you and Cool Components Ltd. Any waiver of any provision of the Terms of Service will be effective only if in writing and signed by a Director of Cool Components Ltd.

Use of Cookies

Cookies are small data files which are placed on your computer/mobile device as you browse the web. Websites are able to read and write these files, allowing them to store information such as user preferences (e.g. language). Cookies provide a “memory” for a website and are necessary to ensure effective operation and improved user experiences.

Visiting a page on coolcomponents.co.uk may generate the following cookies:

  • Session Cookies (Strictly Necessary Cookies): These cookies allow users to be recognised within a website so that any personalisation or data/item selections that you make will be remembered from page to page. The most common use of this functionality is the shopping cart feature on our website. It is the session cookie that remembers what you have put into your shopping cart. Without session cookies, when you click ‘checkout’ the new page will not recognise your past activities and your shopping cart will always be empty.
  • Anonymous Analytics Cookies (Performance Cookies): Each time that a user visits our website, third party web analytics software generates an anonymous analytics cookie. These cookies can tell us a range of insightful information such as whether a visitor has been to our site before, and which pages on our site are most popular with visitors. These cookies are used purely for statistical purposes – we do not use these at all to identify individuals.
  • Website Experience Cookies (Functionality & Advertising Cookies): We have a selection of cookies in place to help to improve our customers’ experiences of our website, these are commonly known as persistent cookies. We currently have in place only one such cookie - that stores your choice of whether prices show VAT or not.

What happens if I disable cookies? - This depends on which cookies you chose to disable. Most of the cookies that we use improve the user experience and some are necessary in order to complete a purchase. If you find that you cannot complete your purchase (for example items keep disappearing from your basket) then we recommend that you make sure that first party cookies are enabled.